Student Affairs Committee:

Committee Members:

Committee responsibilities:

1.     Guiding students within the department, advising them on courses, helping them develop relevant skills, and providing academic and psychological support.
       2.    Receiving student complaints related to courses or faculty members.
       3.    Reviewing student issues and proposing appropriate solutions.
       4.    Encouraging students, supporting their activities, supervising their trips, and organizing competitions, seminars, and scientific events.
       5.    Proposing co-curricular activities, implementing them with students, and organizing public seminars and lectures related to educational affairs.
       6.    Submitting recommendations for developing the department’s academic programs and engaging students in the process.
       7.    Reviewing student violations and referring them to the college’s disciplinary committee.
       8.    Reviewing requests for exam regrading when necessary, discussing them with the course instructor, and submitting the committee’s recommendation to the department council.
       9.    Filling out the “Visiting Student” form for students applying to another university, including the courses they may take.
       10.    Processing course equivalencies for students transferred from other colleges or universities at the beginning of each semester.
       11.    Evaluating courses studied outside the department, noting their knowledge components and weight distributions.
       12.    Creating and maintaining a dedicated file for course equivalencies within the academic department.
       13.    Completing tasks referred to the committee by the department council or the department chair.
       14.    Preparing a semester report on the committee’s achievements, including all attachments such as minutes and supporting documents.

Committee for Faculty Affairs and Equivalent Positions:

Committee Members:

Committee responsibilities:

1.   Reviewing applications of new faculty members by examining their documents, conducting interviews, and submitting the minutes and recommendations to the department council.
       2.    Reviewing promotion applications for faculty members, evaluating their documents, and submitting the minutes and recommendations to the department council.
       3.    Reviewing requests submitted by faculty members and equivalent positions related to transfer, secondment, external assignments, resignation, consultancy (full-time or part-time), and participation in conferences, workshops, and training programs, and referring them to the department council.
       4.    Working on developing teaching methods, enhancing scientific research, and activating community service.
       5.    Overseeing the appointment of teaching assistants, lecturers, researchers, and assistant researchers, conducting suitable employment examinations, and submitting recommendations to the department council.
       6.    Reviewing scholarship requests submitted by teaching assistants and lecturers, verifying the quality and compliance of proposed programs with the department’s scholarship policies, and checking the validity of admission documents and other related materials.
       7.    Following up on the department’s scholarship students both inside and outside the Kingdom, preparing reports on their academic status, and submitting them to the department council.
       8.    Assessing the department’s needs for faculty members and equivalent positions and submitting the findings to the department chair.
       9.    Establishing a department database that includes faculty-related information and various departmental statistics.
       10.    Completing tasks referred to the committee by the department council or the department chair.
       11.    Preparing a semester report on the committee’s achievements, including all attachments such as minutes and supporting documents.

Committee for Academic Plans and Programs:

Committee Members:

Committee responsibilities:

1. Coordinating with the College’s Plans and Curriculum Committee on all matters related to developing the department’s study plans.
       2.    Reviewing existing plans in light of the approved standards required for academic accreditation by the national accreditation body and relevant international organizations.
       3.    Proposing necessary updates to existing plans in coordination with the College’s Plans and Curriculum Committee.
       4.    Proposing new programs that align with the vision of the college and the university.

Quality & Academic accreditation committee:

Purpose: deals with quality activities and preparation of the program for academic accreditation.

Committee responsibilities:

1- Promoting and disseminating the concept of quality culture among all program employees.

2- Continuously ensuring that the program meets the quality requirements issued by the Education Evaluation Commission / National Center for Academic Accreditation and Evaluation.

3- Preparing and reviewing reports of programs and courses and submitting them to the department council in a timely manner according to the forms of the Education Evaluation Authority / National Center for Academic Accreditation and Evaluation.

4- Preparing the program description periodically and submitting it to the department council in a timely manner according to the forms of the Education Evaluation Authority / the National Center for Academic Accreditation and Evaluation.

5- Follow up the preparation of course files in the program and work on updating them continuously.

6- Working on reviewing the program plan periodically to ensure that it is compatible with recent scientific changes and that it is compatible with the requirements of quality and academic accreditation.

7- Preparing a self-study report for the program according to the forms of the Education Evaluation Authority / National Center for Academic Accreditation and Evaluation.

8- Preparing KPIs performance indicators reports

9- Identifying and collecting evidence and proofs for the primary self-evaluation measures.

10- Conducting reference comparisons for the program that will work to enhance the strengths, identify areas for improvement, and work on developing development plans to address them.

11- Carry out any other works and tasks within the scope and powers of the work.

Academic Advisory Committee:

Committee responsibilities:

1. Assigning academic advisors within the department and distributing advising duties among them.
       2.    Sending the advisors’ duties at the beginning of each academic year and meeting with them during the first week of every semester.
       3.    Preparing the files, forms, and documents required for advising each student in the department.
       4.    Overseeing the implementation of academic advising procedures and guidelines, following up with advisors, and monitoring problem-solving.
       5.    Tracking high-achieving students, encouraging them to maintain their performance, removing obstacles they face, and motivating them by designing programs tailored to their needs.
       6.    Reviewing the files of academically struggling or at-risk students and developing appropriate support plans for them.
       7.    Reducing student absenteeism and making every effort to prevent it from becoming a recurring issue.
       8.    Helping students understand the nature and requirements of their courses.
       9.    Clarifying the college’s academic objectives and the values embedded within its programs.
       10.    Informing students of the university’s regulations, including attendance limits, acceptable excuses, and allowable permissions, in addition to behavioral guidelines on campus.
       11.    Supervising course registration and ensuring proper procedures for registration, add, and drop.
       12.    Monitoring students registered in each section and ensuring they comply with the minimum and maximum credit limits according to university guidelines and their cumulative GPA.
       13.    Following up on students’ academic progress and guiding them both academically and educationally.
       14.    Receiving student excuses for absence from classes and exams, and deciding on them.

Timetables and Examinations Committee:

Committee Members:

Committee responsibilities:

1.         Preparing faculty teaching schedules and examination timetables and ensuring they suit students’ needs.
       2.    Forming proctoring and supervision committees and monitoring compliance.
       3.    Sending examination schedules to department members, the secretary, and the Academic Affairs Unit.
       4.    Posting examination timetables on the department noticeboard and circulating them to students through all available channels.
       5.    Overseeing examination administration to ensure effective implementation.
       6.    Sending examination instructions to faculty members and students.
       7.    Assigning proctors to examination rooms.
       8.    Ensuring examination halls are ready, including seating capacity and spacing.
       9.    Raising awareness among students and proctors regarding examination regulations.
       10.    Supervising the preparation of reports containing student names and numbers across levels and courses.
       11.    Printing the required examination forms.
       12.    Reviewing exam papers and verifying their quality and quantity.
       13.    Delivering exam envelopes to proctors 15 minutes before the test.
       14.    Supervising the preparation of student attendance sheets and ensuring students sign before taking the exam.
       15.    Writing daily reports on overall performance in examination committees.
       16.    Delivering answer sheets to course instructors.

Community partnership committee:

Committee responsibilities:

1- deals with community partnership issues

2- Develop an urgent annual plan for the program's community partnership.

3- Implementation of the operational plan for the health education and awareness initiative.

4- Follow up on the achievement of the objective indicator of the initiative and provide documents, evidence and proofs supporting implementation.

5- The committee submits its work reports to the dean, who sends a copy to the college's strategic planning coordinator.

6- The committee shall adhere to the timetable set for the implementation of the initiative after receiving a copy of the executive and operational plan for the current year.

7- make agreements with other parties in the local community.

8- Archive communal University  related tasks and to the department

9- Prepare annual reports to the committee and submit it to the head of department.

Public Relations and Media Committee:

Committee Members:

Committee responsibilities:

1. Showcasing the department’s activities and events on and off campus.
       2.    Drafting news items and promotional and media content related to the department and its activities.
       3.    Preparing various designs, including posters, IDs, announcements, news layouts, and all department-issued materials.
       4.    Developing the department’s media-publication policy in coordination with relevant committees.
       5.    Overseeing all technical and digital aspects of the department’s webpage.
       6.    Publishing department-related news on the website and social media platforms.
       7.    Documenting events through reports and designed publications.
       8.    Maintaining communication with students and faculty members.
       9.    Preparing the committee’s annual report and submitting it to the department chair.

Alumni Committee:

Committee Members:

Committee responsibilities:

1. Developing a comprehensive alumni database.
       2.    Submitting alumni data to the college’s alumni coordinator.
       3.    Coordinating and communicating with the College Alumni Unit.
       4.    Issuing periodic bulletins highlighting alumni academic, professional, and community activities.
       5.    Identifying challenges faced by graduates when entering the labor market.
       6.    Supporting the creation of alumni links with the department, college, and university, and strengthening communication among them.
       7.    Contributing to organizing alumni-focused meetings and gatherings.
       8.    Establishing and improving effective mechanisms for alumni communication.
       9.    Coordinating with the college’s alumni coordinator to develop alumni surveys that assess employer perceptions and satisfaction with department graduates.
       10.    Creating a database of institutions and companies relevant to graduates.
       11.    Promoting mutual academic and professional benefit between alumni and the department and enhancing the skills of prospective graduates.
       12.    Helping prepare graduates and soon-to-graduate students for the job market by improving their competencies and refining their skills through quality training programs.
       13.    Submitting alumni suggestions regarding academic and research program development to the department council.
       14.    Verifying data for graduating students to determine earned, completed, and transferred credits (if any).
       15.    Recommending exceptions in credit limits for students expected to graduate during the add/drop week when necessary.
       16.    Studying issues faced by graduating students and proposing solutions.
       17.    Preparing the committee’s annual report at the end of each academic year.
       18.    Carrying out any additional tasks assigned by the department council or the department chair.

Field Training Committee:

Committee responsibilities:

1.  Creating a database for trainee students.
       2.    Creating a database of institutions and companies relevant to field training.
       3.    Coordinating and communicating with concerned entities regarding field training and arranging visits in coordination with the College Vice Deanship.
       4.    Determining field-training sites each semester and distributing students fairly across them.
       5.    Holding orientation sessions for trainee students to explain regulations and policies related to field training.
       6.    Preparing students for the labor market.
       7.    Studying challenges faced by trainee students and proposing solutions.
       8.    Reviewing legal violations committed by trainees and recommending appropriate disciplinary actions according to applicable regulations.
       9.    Organizing preparatory workshops for students before starting field training.
       10.    Monitoring the progress of the training program through continuous communication with supervisors from the department and those at training sites to analyze challenges in implementation.
       11.    Providing supervisors with field-training evaluation forms.
       12.    Collecting completed evaluation forms from supervisors both in the department and at training sites and keeping them on record in the department.
       13.    Evaluating the field-training program based on analysis of the collected forms.
       14.    Collecting academic supervisors’ reports on the progress of field training, discussing them in the department council, and submitting recommendations to the College Vice Deanship.
       15.    Carrying out any tasks assigned by the department council or the department chair.

Laboratories Committee:

Committee Members:

Committee responsibilities:

1. Developing plans to improve the efficiency and performance of the laboratories.
       2.    Overseeing the provision of safety and security equipment in the labs.
       3.    Preparing electronic and printed safety guides for students outlining laboratory safety procedures and risk-prevention measures.
       4.    Submitting laboratory maintenance requests to the college maintenance officer.
       5.    Scheduling periodic maintenance for laboratories and recommending the replacement of damaged equipment and materials at the end of each semester in coordination with lab supervisors and technicians.
       6.    Completing inventory and return forms and submitting them to the college warehouse officer.
       7.    Monitoring laboratory needs—including equipment and supplies—in coordination with college coordinators, and supervising their delivery and installation with lab supervisors and technicians.
       8.    Preparing the committee’s annual report at the end of each academic year.
       9.    Carrying out any tasks assigned by the department council or the department chair.

Standardized Examination Committee

Committee Members:
 

Committee responsibilities:

    1.    Coordinating with the Supervisory Committee for Standardized Examinations at the University Vice Presidency for Academic Affairs and adhering to its guidelines and recommendations.
    2.    Preparing the standardized exam and ensuring it covers all program learning outcomes.
    3.    Reviewing the standardized exam and verifying all its components.
    4.    Ensuring the exam is administered under optimal conditions.
    5.    Analyzing exam results and submitting the required recommendations to the department council.